Bright Photonics

1 vacature · Eindhoven

Operational & Administrative Support Manager Hands‑On Role in a High‑Tech Scale‑Up (Eindhoven Region) Job description: BRIGHT Photonics is looking for a hands‑on, organized, and proactive Operational & Administrative Support Manager who enjoys getting things done and keeping a growing high‑tech company running smoothly. This is not a “sit back and delegate” role — you’ll be doing the actual admin work, supporting daily operations, and helping us build structure as we scale. If you like variety, enjoy helping people, and feel at home in a friendly, international, engineering‑driven environment, you’ll fit right in. Job type: Full Time Salary: Competitive salary commensurate with experience Location: Eindhoven, the Netherlands What You’ll Be Doing Administrative & Office Support Keep our documentation, records, and correspondence organized and up‑to‑date. Handle day‑to‑day admin tasks: planning, follow‑ups, preparing documents, keeping things structured. Arrange meetings, logistics, and practical support for management and technical teams. Take care of office operations and facility needs — from ordering supplies to making sure everything runs smoothly. Operational Support Take ownership of day‑to‑day operational workflows and make sure information flows smoothly between engineering, commercial, and management. Handle practical HR‑ and finance‑related administrative tasks such as maintaining personnel files, updating asset lists, tracking equipment, processing basic invoices or purchase records, and keeping internal data organized. Keep inventories, equipment lists, and asset tracking up‑to‑date — you’re the one who maintains the overview. Identify bottlenecks or inefficiencies in daily operations and propose practical improvements — in a scale‑up, your ideas and initiative really matter. Order Management & Procurement Process incoming and outgoing orders accurately and on time. Support procurement: contacting suppliers, placing orders, tracking deliveries. Act as a reliable link between customers, suppliers, and internal teams to ensure smooth operations. Contract & Documentation Control Perform first checks on contracts and NDAs for completeness and accuracy. Keep our legal, operational, and quality documents well‑structured and easy to find. Maintain controlled documents such as SOPs, templates, and quality files. Communication & Coordination Be a central point of contact for colleagues, customers, and suppliers. Ensure clear, professional communication in Dutch and English. Support management with preparing presentations, reports, and structured updates. What You Bring: Strong organizational skills and the ability to keep multiple tasks running smoothly. High attention to detail — especially in orders, documentation, and communication. Clear and friendly communication in Dutch and English. A proactive, problem‑solving mindset: you see what needs to be done and take action. Comfortable with office software (text editors, spreadsheets, CRM/ERP systems). Strong interpersonal skills and the ability to work well with different teams.Proven hands-on experience in photonic or semiconductor test automation. Preferred Background: Bachelor’s degree in Business Administration, Management, Operations, or similar — or equivalent experience. 2–5 years of experience in operations, administration, procurement, or customer support. Experience with NDAs, contracts, or basic HR/Finance processes. Affinity with high‑tech, photonics, or engineering environments — or curiosity to learn. Why This Role Fits a High‑Tech Scale‑Up: You work closely with management and engineering, and you see the impact of your work every day. You help build structure as we grow — your ideas matter. You handle sensitive documents and external communication with professionalism. You can grow into roles in quality, operations, or project coordination as the company expands. What do we offer? A hands‑on, varied role with real impact on our daily operations. A friendly, informal atmosphere combined with an international high‑tech environment. Opportunities to grow professionally as the company scales. Collaboration with multidisciplinary teams. Competitive compensation aligned with the high‑tech industry. Contact: hr@brightphotonics.eu. Only applications sent directly to hr@brightphotonics.eu are considered. Applications must include CV+Motivation letter+Reference Contact. Candidates must have an EU citizenship.